Executive Assistant / Office Manager
๐ Weโre Hiring: Executive Assistant / Office Manager
๐ Location: United Arab Emirates (Remote)
๐ Employment Type: Part-Time
๐ผ Experience Level: Mid-Level to Senior
๐ Work Arrangement: Fully Remote
About Us
We are a globally focused organization committed to creating an organized, efficient, and professional working environment that enables leaders and teams to perform at their best. Through strong administrative support, effective coordination, and streamlined processes, we help businesses operate efficiently across international markets.Our culture values professionalism, discretion, organization, accountability, communication, and continuous improvement. We are looking for a proactive professional who can anticipate needs, manage priorities, and keep day-to-day operations running smoothly.
The Role
We are seeking an experienced Executive Assistant / Office Manager to provide high-level administrative support to senior leadership while coordinating office and operational activities.This part-time remote opportunity is ideal for a highly organized professional who can manage schedules, communications, meetings, documentation, travel arrangements, and administrative workflows while maintaining confidentiality and professionalism.
Key Responsibilities
- Provide proactive administrative and executive support to senior management and business leaders.
- Manage calendars, meetings, appointments, schedules, reminders, and competing priorities.
- Coordinate internal and external meetings, including agendas, materials, minutes, and follow-up actions.
- Handle professional correspondence, emails, phone calls, and other executive communications.
- Prepare presentations, reports, documents, spreadsheets, and management summaries.
- Coordinate business travel, accommodation, transportation, itineraries, and expense documentation.
- Maintain organized digital files, records, contracts, correspondence, and confidential documents.
- Support office administration, supplier coordination, purchasing, and general operational requirements.
- Coordinate with internal departments, clients, vendors, partners, and external stakeholders.
- Track deadlines, action items, projects, and follow-up activities to ensure timely completion.
- Assist with onboarding, administrative procedures, events, meetings, and company initiatives.
- Maintain office policies, procedures, administrative workflows, and documentation.
- Monitor administrative expenses, invoices, supplies, and vendor-related activities.
- Identify opportunities to improve administrative processes, productivity, and operational efficiency.
- Handle confidential business and executive information with a high level of discretion.
- Bachelorโs degree or equivalent qualification in Business Administration, Management, Communications, or a related discipline is preferred.
- 3+ years of professional experience as an Executive Assistant, Office Manager, Personal Assistant, Administrative Manager, or similar role is preferred.
- Excellent organizational, time-management, communication, and multitasking skills.
- Proven ability to manage calendars, meetings, travel, documents, and executive priorities.
- Strong proficiency in Microsoft Office, Google Workspace, scheduling tools, and collaboration platforms.
- Excellent written and verbal English communication skills.
- Strong attention to detail and ability to produce accurate, professional documents.
- High level of discretion and ability to handle confidential information.
- Strong interpersonal skills with the ability to communicate with senior executives and external stakeholders.
- Proactive, reliable, resourceful, and capable of working independently.
- Experience coordinating remote teams and international business activities is advantageous.
- Flexible part-time working hours with a fully remote work arrangement.
- Competitive compensation aligned with experience and responsibilities.
- Opportunity to work directly with senior management and international business teams.
- Exposure to executive operations, business administration, project coordination, and corporate management.
- Professional development opportunities and continuous learning support.
- A professional, collaborative environment where organization, initiative, discretion, and operational excellence are highly valued.
