Lead Virtual Assistant — Operations & Team Coordination (Part-Time)
Lead Virtual Assistant — Operations & Team Coordination (Part-Time)
About the Role
Brilliant Bilingual is seeking a Lead Virtual Assistant to support the next phase of our company’s growth by owning operations, communication systems, and administrative team coordination.
This is not a task-only role.
The Lead VA serves as the operational backbone of the business — ensuring clarity, consistency, follow-through, and alignment across systems and people. You will lead administrative workflows, coordinate a distributed VA team, and reduce leadership friction by building and maintaining strong systems.
The role begins at approximately 10 hours per week, with opportunity to grow based on aligned performance.
Key Responsibilities
Lead and facilitate weekly administrative team meetings
Coordinate and oversee task execution across the VA team using Asana
Maintain clear communication protocols and workflows
Standardize, document, and improve SOPs and operational systems
Monitor inboxes and communication channels during core hours
Ensure tasks are completed accurately and handed off cleanly
Identify gaps, inefficiencies, or risks and propose solutions
Reduce single points of failure through documentation and cross-training
Availability Requirements (Non-Negotiable)
You must be available for communication:
Monday–Friday
9:00 a.m. – 12:00 p.m. and 3:00-4:00pm Eastern Time
This does not mean you are working on tasks during the full window — but you must be responsive and available for:
Meetings
Inbox/phone monitoring
Team coordination
Time-sensitive communication
Required Skills & Experience
Strong written and spoken English
Prior experience coordinating or managing people’s work (formal or informal)
High proficiency with task management tools (Asana required)
Strong organizational and systems-thinking skills
Ability to document processes clearly and thoroughly
Proactive communicator who closes loops and follows through
Comfortable making judgment calls and working independently
This Role Is Not a Fit If You:
Require step-by-step instructions for familiar tasks
Struggle with consistency, follow-through, or communication
Are unavailable during U.S. Eastern core hours
Prefer working in isolation without coordinating others
Compensation & Growth
Part-time to start (approx. 10 hours/week)
Hourly rate based on experience and alignment
Opportunity for increased hours and compensation as scope and impact grow
Application Instructions (Read Carefully)
To apply, begin your proposal with this exact phrase:
“I build systems that make teams stronger.”
Applications that do not include this phrase will not be reviewed.
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Final Note to Candidates
This role is designed for someone who enjoys creating clarity, leading through systems, and supporting teams at a high level of alignment. If that resonates with you, we’d love to hear from you.
