travel desk cum admin

Role & responsibilities

Facility & Vendor Management Manage all facility-related operations of the standalone property.

Identify, evaluate, and manage vendors for housekeeping, security, canteen, transport, travel, and other services.

Oversee AMC contracts, renewals, and contingency planning to ensure uninterrupted facility operations.

Conduct periodic audits of vendor services to ensure quality, cost-effectiveness, and timely delivery

  1. General Administration
Supervise housekeeping services, sanitation, and upkeep of the facility. Manage stationery procurement, office supplies, and uniform distribution for employees.

Coordinate event management activities (corporate functions, employee gatherings, client visits).

Oversee guest management and travel desk operations including hotel tie-ups, taxi arrangements, and logistics

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  1. Travel Desk Management
Establish and manage an efficient Travel Desk for employees, management, and guests. Maintain and negotiate corporate tie-ups with hotels, airlines, and taxi operators.

Ensure seamless travel arrangements, including domestic/international bookings, airport transfers, and logistics.

Oversee guest travel coordination (pickup, drop, accommodation, hospitality).

Monitor travel costs, track budgets, and implement cost-control measures without compromising service quality

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  1. Vendor & Inventory Management:
Identify, onboard, and manage vendors for housekeeping, security, gardening, and other admin services. Ensure timely renewals of contracts, Annual Maintenance Contracts (AMCs), and service agreements.

Maintain inventory of office supplies, furniture, and administrative assets.

  1. Security & Safety Management:
Supervise security personnel and ensure proper security protocols. Ensure workplace safety measures are in place.
  1. Employee Engagement & Event Management:
Plan and organize events such as Employee Day, Birthdays, Festivals, New Year celebrations, and Pujas. Handle procurement and distribution of gifts for employees on special occasions.

Manage event logistics, including decoration, entertainment, and food arrangements.

Ensure smooth execution of employee engagement activities.

Collaborate with HR to enhance employee welfare initiatives.

  1. Uniform Distribution:
Oversee uniform measurement, procurement, and distribution to employees. Ensure timely delivery of uniforms while maintaining cost-effectiveness.

Negotiate with vendors for high-quality uniforms at the best price.

  1. Administrative Compliance & Budgeting:
Ensure compliance with local administrative laws and regulations. Prepare and manage the administration budget effectively.

Monitor and control costs related to admin activities.

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